FARGO-MOORHEAD GOLDEN NOTES

NEW HORIZONS BAND

BY-LAWS

Amended December, 2023



ARTICLE 1. NAME AND LOCATION: This organization, located in the Fargo, North Dakota/Moorhead, Minnesota, area shall be called the Fargo-Moorhead Golden Notes New Horizons Band. This group was established and became active on March 21, 2005. On January 13, 2016, the organization became a tax-exempt charity under 501(c)(3).

ARTICLE 2. PURPOSE: Our purpose is to provide a rewarding musical experience for adults including those who have not participated in a band for many years. We will encourage and support each other by regularly rehearsing as a group and performing music at public concerts within a thirty-five (35) mile radius of the Fargo-Moorhead metropolitan area. A majority vote of Band Members present is required for the band to travel beyond thirty-five (35) miles. No admission is charged to our public concerts, but we will accept monetary gifts from the public and stipends from organizations. Such funds will be deposited by the Treasurer into the band checking account and applied toward operating expenses unless otherwise designated. Our primary performances are for those who cannot get out to attend concerts. We will perform in nursing homes, assisted living facilities, and retirement facilities. We will also perform at concerts open to the public several times per year.

ARTICLE 3. MEMBERSHIP:

SEC. 3.1. MEMBERSHIP: Any adult interested in playing band music and being at least fifty (50) years of age shall be eligible for membership. Persons less than the minimum age requirement of fifty (50) may apply for membership, but admittance depends upon a majority vote of the Band Members.

Article 3.2 DUES. The amount of membership dues shall be determined as part of the annual budget. Dues are payable on the first Monday rehearsal of each month in which the band meets. Dues shall be paid directly to the Treasurer and can be paid in advance. Dues shall be paid for the entire month if a Band Member attends at least one band activity during that month. If a member is having financial hardship, he/she may request relief from dues. The President and Treasurer have discretion in this confidential matter.

SEC. 3.3. BAND MEETINGS. Band Members shall meet at rehearsals as needed. A formal business meeting is scheduled for the first December rehearsal to approve the budget, elect officers, and address other concerns. New business shall be given to the President for discussion Board. The Board will approve the agenda before the formal December meeting.

SEC. 3.4. QUORUM. A quorum shall be the band members who are present.

SEC. 3.5. VOTING AT MEETINGS. Each Band Member present shall cast one vote. A majority vote is required for an item to pass.

ARTICLE 4. OFFICERS.

SEC. 4.1. NAMED. Officers shall include President, Vice President, Secretary, Treasurer, and one At-Large Member.

SEC. 4.2. NOMINATING COMMITTEE. A Nominating Committee of three shall be appointed by the President no later than September.

SEC. 4.3. ELECTIONS. In November the Nominating Committee shall present a slate of nominees. Nominations may also be made from the floor. Voting shall take place at the first rehearsal in December. Officers shall be elected by majority vote of the members present.

SEC 4.4. TERMS. Officer terms shall begin in January. Elected terms shall be for one year.

SEC. 4.5. VACANCIES. Vacancies for officer positions, for reasons other than an expired term, shall be filled by the Board of Directors.

ARTICLE 5. BOARD OF DIRECTORS:

SEC. 5.1. BOARD OF DIRECTORS. The Board of Directors shall consist of seven members: President, Vice President, Secretary, Treasurer, Librarian, an At-Large Member, and Past President. The Music Director shall serve as a nonvoting adviser, and must recuse himself/herself when his/her musical stipend is being discussed. The Board of Directors shall be responsible to the membership and each other in accomplishing the routine and daily tasks of band decisions. Firm diligence shall be observed in keeping all Band Members informed as much as possible.

SEC. 5.2 . BOARD OF DIRECTOR MEETINGS: The Board of Directors shall meet in November to establish the band budget. In December the budget shall be voted on by Band Members present. The Board of Directors shall meet other times as needed. All their meetings shall be announced to the band, and band members will be invited to attend board meetings.

SEC.5.3. VOTING: A quorum shall be 4/7th of the Board of Directors. A majority vote is required for an item to pass.

SEC. 5.4. COMMITTEES: The Board of Directors shall establish and disband ad hoc committees as needed.

ARTICLE 6. SALARIES: The Music Director shall be paid a budgeted amount for each rehearsal and performance. He/she shall pay no dues. Other positions may be paid as determined by the board of directors. Officers shall be considered volunteers; they pay dues, and receive no stipends. Outside resources may be brought in and paid reasonable amounts at the discresion of the board. These amounts will be governed by section 7.3.

ARTICLE 7. FINANCES:

SEC. 7.1. FISCAL YEAR. The fiscal year shall follow the calendar year (January through December).

SEC. 7.2. BANKING. Both the President and Treasurer shall have access to all bank accounts.

SEC. 7.3. EXPENSES. Major unbudgeted expenses of more than $500 shall be approved of a majority of Band Members present.

SEC. 7.4. ANNUAL FINANCIAL STATEMENT. In February, the Treasurer shall prepare and present an annual financial statement of the past year to the Band Members.

ARTICLE 8. AMENDMENTS TO THE BY-LAWS: Changes to these By-laws shall only be accomplished by a majority vote of the Band Members present. If a change is approved, the amendment shall be prepared and dated, and a copy shall become a permanent part of the original By-laws.

ARTICLE 9. DISSOLUTION: Should the Fargo-Moorhead Golden Notes New Horizons Band be disbanded, the funds from the treasury and all real property shall be donated to the NDSU Challey School of Music.